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Instrument Check Out

All persons wishing to check-out an instrument from the university must read and comply with the following terms and conditions.  Failure to comply with these terms and conditions could result in legal and/or financial actions against those persons.

1. Length of Use - All check out agreements are valid for one semester only.  Instruments must be returned on or before the last day of classes for the semester in which they were checked out.  If a student drops out of school before the end of the semester the instrument must be returned immediately.

2. Failure to Return Instrument - If the instrument is not returned on or before the last day of classes for the semester in which they were checked out then the university will take the following actions:

  • A late fee of $10 per day will be assessed for each day past the return date of the instrument until the instrument is returned.
  • Students will be placed on Academic & Financial hold after five days past the due date until the instrument is returned.  The hold will be released upon the return of the instrument.
  • The university will attempt to contact the individual by phone and email each day past the due date for five business days.
  • After five business days past the due date, if the individual has not responded, the university will send a Certified Registered Letter - Return Receipt Requested to the address on file with the College of Music.
  • If there is no response within five business days after receipt of the Certified Letter then the instrument will be considered stolen.  The University of North Texas Police Department will be notified and the appropriate legal action will be taken.

It is the sole responsibility of the individual to whom the instrument is checked out to ensure that the instrument is returned on time.  Exceptions to this policy will only be made in the case of extreme emergency and are made at the discretion of the Instrument Inventory Supervisor.

3. Fees  - A rental fee will be assessed for all instruments.  The fee rate is determined based upon the type of instrument being rented (flute, trumpet, tuba, etc.) and is non-negotiable.  Exceptions are possible in the event that the student is required to have the instrument for an ensemble.  Exceptions are made at the discretion of the person(s) renting the instrument to the student.

4. Repair - Rental fees cover maintenance and minor repair costs of all university owned instrument.  If the instrument you are renting is damaged or stops working during the course of normal use it should be returned to the instrument repair shop to be serviced at no additional cost.  If, however, the repair shop staff determines that the damage was caused by gross negligence on the part of the individual then the individual will be required to pay to have the instrument repaired.  University owned instruments should not be repaired or modified by anyone other than the university repair technicians.

5. Liability - Anyone renting a university instrument is responsible for the condition and safety of that instrument during the entire term of the rental agreement.  The instrument should be returned in a similar condition as when it was checked out.  If the instrument is lost, stolen, or damaged beyond reasonable repair while checked out to an individual then the individual is responsible for reimbursing the university for replacement cost of that instrument.  While it is not required for you to carry insurance coverage on the instrument(s) you have checked out, it is highly recommended, especially for those instruments with a replacement cost of $5000 or more. If you are in a situation where you are required to share an instrument with another individual that person must go to the instrument repair shop and have their name added to the rental agreement.  In the case of instruments checked out to multiple individuals all individuals will be responsible for reimbursing the university if the instrument is lost, stolen, or damaged beyond reasonable repair.

Please make sure that you have read and understand all of the terms and conditions listed herein before you complete the instrument check out form.  If you do not understand any of the terms or conditions it is your responsibility to ask for clarification.  Please understand that by acknowledging and accepting these terms and conditions you are entering into a binding agreement with the University of North Texas and the College of Music.

 

Repair Drop-off

All persons wishing to leave an instrument with the university repair shop must read and comply with the following terms and conditions.

1.  Liability

The shop is not liable for any damage or loss due to theft, fire, or natural disaster, unless gross negligence can be proven on the part of the university or its employees. The shop is not responsible for the condition of the instrument once it leaves the premises. The shop is not liable for any damage to finishes (lacquer or plating) that occurs within the normal course of repair work. It is up to the owner to check the instrument and insure that the desired work was performed before they leave the shop. It is also up to the owner to check that no warranties/service agreements will be voided by having our repair shop service an instrument

2. Warranty

All work performed by the shop carries a warranty. Routine repairs, servicing, and playing conditions carry a 30 day warranty. Repads and mechanical overhauls carry a 6 month warranty. Warranties are void in the case of negligence on the part of the owner, which will be determined by a university repair technician or by a neutral 3rd party instrument repair technician in the case of a dispute.

3. Abandoned Instruments

Any instrument left in the shop for longer than 90 days past the first notification of the work being completed will be considered abandoned and will either be sold to pay for the work or entered into the university’s inventory for rental. It is the responsibility

Please make sure that you have read and understand all of the terms and conditions listed herein before you complete the instrument repair form.  If you do not understand any of the terms or conditions it is your responsibility to ask for clarification.  Please understand that by acknowledging and accepting these terms and conditions you are entering into a binding agreement with the University of North Texas and the College of Music.